This works best if the data is separated into columns. You can copy and paste data from another program like Excel or Word into an Access table. You can also select contiguous columns and drag them all to a new location.įor more, see Introduction to tables. To move a column, select it by clicking its column heading, and then drag it to where you want it. To add more fields, type in the Click to Add column. Tip: Meaningful names help you know what each field contains without seeing its contents. To rename a column (field), double-click the column heading, and then type the new name. You can either start entering data in the empty field (cell) or paste data from another source like an Excel workbook. To add another table, click the Create tab > Table. When you open your database for the first time, you’ll see a blank table in Datasheet view where you can add data. In a database, your information is stored in multiple related tables.
Type a name for your database in the File Name box. If none of the templates fit your needs, you might start with a blank desktop database.įrom Access, click New > Blank desktop database. If the database requires a login, log in again.įor more, see create an Access desktop database from a template. If Access displays a Security Warning message in the message bar, and you trust the source of the template, click Enable Content. Select the user name you just entered, and then click Login. If Access displays a Login dialog box with an empty list of users: You can either use the default location that Access shows below the File Name box or click the folder icon to pick one.ĭepending on the template, you might need to do any of the following to get started: (If you don’t see a template that would work for you, use the Search online templates box.) Select a desktop database template and enter a name for your database under File Name.
A choice of templates is the first thing you’ll notice when you start Access, and you can search online for more templates. In this articleĪccess templates have built-in tables, queries, forms, and reports that are ready to use. Let’s take a walk through the paths you can take to create an Access desktop database, add data to it, and then learn about next steps towards customizing and using your new database.
LessĪccess desktop databases can help you store and track just about any kind of information, such as inventory, contacts, or business processes. Access for Microsoft 365 Access 2021 Access 2019 Access 2016 Access 2013 More.
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